Electrical maintenance manual

The following provides sample specifications on operation and maintenance manual that can be used in an electrical installation contract for a multi-storey office building.

GUIDELINES FOR OPERATION AND MAINTENANCE MANUAL FOR MECHANICAL AND ELECTRICAL EQUIPMENT.

All operation and maintenance manuals for Mechanical and Electrical equipments shall follow the guidelines as setout below. These guide-line are means exhaustive and shall in no way absolve the responsibility of the Contractor to provide a complete and informative operation and maintenance manual. 
The operation and maintenance manual shall comprise the followings:

1. GENERAL DESCRIPTION
a. Introduction
i. Brief description of the system.
ii. List of Equipment installed.
b. Plant layout and area classification.
Block diagram of the system indicating major equipment and location.
c. Design criteria, codes and standards where appropriate.
d. Names, telephone nos and addresses of persons to contact in case of emergency repairs/breakdown.

2. FEATURES OF THE SYSTEM
a. Highlight all the important features of the system.
b. Highlight all the necessary features that operator should know before operating the plant.
c. Explain all the indication meters and stated the safe operating limits which the meter should show for correct operation of the equipment.


3. BASIC OPERATION
 Step by step operation instructions.


4. PREVENTIVE MAINTENANCE
a. Preventive maintenance routines to be carried out by in house maintenance team.
b. Preventive maintenance routines to carried out by the specialist contractor.
c. Equipment manufacturer’s recommended preventive maintenance.
d. Check-list for parts to be serviced and/or replaced at 3 months interval.

5. SIMPLE DIAGNOSTIC PROCEDURES
a. Simple trouble shooting procedures to be carried out by the in house maintenance team before requesting service from the specialist contractor.
b. A complete list of DO’s and DON’Ts for the in house operation and maintenance staff.

6. TEST DATA AND CERTIFICATION
a. Performance Testing data sheets.
b. Certifications from the suppliers/manufacturer or representative from the supplier/manufacturer to confirm the installation complies with the supplier/manufacturer’s recommendations and all the conditions stipulated in the warranty by the supplier/manufacturer the installation.


7. TECHNICAL SPECIFICATIONS
Providing complete technical specifications of every equipment installation comprising the followings:
a. Serial Nos.
b. Name Plate details.
c. Capacities. (Maximum Rated at Design Conditions.)
d. All technical data as per contract document/equipment manufacturer’s brouchers.

8. MANUFACTURER’S BROCHURES
Equipment manufacturers’ published brochures, catalogues and leaflets highlighting the data of the equipment installed with ‘STABILO BOSS” fluorescent marker system.  

9. AS-BUILT DRAWINGS
 Updated and emended shop-showings indicating the actual installation.
 
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